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How do I provide my user account with access to the Timekeeper Module?

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Manage Users: Permissions for Timekeeper

After setting up your DataByte WorkForce account, select ‘Manage Users’ in the left-hand side menu of WorkForce. Select ‘Timekeeper’ from the drop-down menu to the far right and you can now provide yourself with Administrator access that will allow you full privileges within the system.

What levels of access do the other roles for Timekeeper have?

As an administrator, you will be responsible for providing other users with access to Timekeeper. Below are the different levels of access available together with a description of what is available to each type of user:

Administrator

The administrator role combines all of the privileges listed below, and more. In essence this role has full access to setup the software, run reports, add and delete clockings, and approve timings.

Advanced User

The advanced user role allows an employee to access the Timekeeping module to be able to see their own clockings, clock-in remotely, and to download a Punch Card Details report.

Approver

An approver role allows an employee to access the system to see their clock-in entries as well as the ones the team that they supervise, clock-in remotely, approve and add manually add clock-ins for themselves and any user within the teams they supervise.

HR

The HR role allows for access to the Timekeeping module to see clockings for all employees, to clock-in remotely, generate reports, approve and manually add clock-ins for any user.

Mobile User

This permission can be added over and above any permission with the exception of the Administrator permission in order to allow the user to clock-in or out using the remote clocking feature. Administrators will have the ability to use the remote clocking feature regardless of this permission being selected.

User

The user role allows for an employee to access the Timekeeping module and see their own clockings.


Start by ensuring that you have the correct amount of user and employee licenses needed in order to run Timekeeper as desired, this can be done by accessing the ‘Manage Licenses’ page.

How do I set my Timekeeper settings?

The Timekeeper settings can be accessed from the Settings option in WorkForce. The items listed below need to be configured in order to start using Timekeeper.

Timekeeper Settings in WorkForce

Rounding Interval refers to the number of minutes that clockings will be rounded off to and Rounding Type refers to how the clocking will be rounded off.

  • – ‘Closest’ denotes the that the clocking will be rounded off to the closest time interval set. For example: If the rounding interval is set for 5 minutes, the clocking will be rounded off to the closest 5 minutes.
  • – ‘Floor’ denotes that clocking will be rounded off to the previous time interval set.
  • – ‘Ceiling’ denotes that clocking will be rounded off to the next time interval set

Time Display refers to how clockings will be shown or inputted within the system. Hours.Fraction denotes the time format in hours and fractions (example: 0.75, being 45 minutes), and Hours.Minutes would denote time in hours and minutes.

Break Type refers to how breaks are treated within the approval list. Should you enter a break type set within the Working Schedule and select:

  • After Expected, the break will appear after the number of working hours has elapsed.
  • After Expected and break, the break will appear after the number of working hours and the break time has elapsed.
  • Always, the break will always appear

Push Update Time From and Push Update Time To refer to the times of day where the system would request data from punch clock. It is best practise to set this to be during times when the punch clock will not be used.


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